1. Introduction Dance Club Java (hereinafter referred to as “Dance Club Java” or “we”) respects your privacy and is committed to protecting personal data. This privacy statement details what data we collect, why we process it, how we protect it, and what rights you have concerning it, in accordance with Regulation (EU) 2016/679 (GDPR) and the Personal Data Protection Act (ZVOP-2).

2. What is Personal Data? Personal data is any information that allows the identification of an individual. This includes:

• Identification data: Name, surname, date of birth, tax number.
• Contact data: Phone number, email address, physical address.
• Service usage data: Information about reservations and services you use.
• Technical data: IP address, device information, operating system type, and version.
• Other information: Any data you voluntarily share with us.

Personal data is processed only when there is a legal basis and in accordance with the purpose defined in this statement.

3. What are Cookies? Cookies are small files stored on your device when you visit a website. They enable:

• Website functionality: Ensuring basic features.
• Traffic analysis: Improving content and user experience.
• Targeted advertising: Customizing ads to your interests.

For more information on our use of cookies, please visit our Cookies page, where you can find details on the types of cookies we use and how to manage them.

4. Data Controller

• Name: Dance Club Java
• Address: Seliškarjeva ulica 16, 2250 Ptuj
• Tax Number: 35936991 (the association is not subject to VAT)
• Privacy Contact: info@ana-vincenzo.si

The company is responsible for processing your personal data in accordance with the law.

5. Categories of Collected Personal Data We collect and process the following categories of data:

• Identification data: Name, surname.
• Contact data: Phone number, email address.
• Technical data: IP address, device and operating system information, website browsing details.

We collect this data directly from you when you fill out a form, use our services, or interact with our website.

6. Purpose of Data Processing Your data is processed for the following purposes:

• Fulfilling contractual obligations: Managing your inquiries, providing service notifications, and ensuring service functionality.
• User communication: Responding to inquiries, sending notifications, and technical support.
• Optimization and analysis: Enhancing user experience, service development, and statistical analysis.
• Legal compliance: Accounting and tax compliance, providing necessary data to authorities.
• Legitimate interests: Preventing abuse, fraud protection, and system security.

Processing is always carried out in accordance with applicable law.

7. Data Retention Period Data is stored for as long as necessary to fulfill the purpose for which it was collected:

• Inquiry data: Until the service is fulfilled or completed.
• Legally required data: In accordance with tax and accounting regulations (typically 10 years).
• Technical data: Usually up to 12 months, unless otherwise required by law.

Once the purpose of processing ends, the data is securely deleted or anonymized.

8. Data Processors Dance Club Java also uses external processors for personal data processing. These include:

• Members of Dance Club Java: Processing data related to their assigned tasks. Access is limited and controlled.
• State authorities: When necessary for legal obligations, such as tax or inspection procedures.

9. Transfer of Personal Data Outside the EU Your data is generally not transferred outside the EU. If a transfer is necessary (e.g., using global service providers), we will ensure appropriate safeguards, such as standard contractual clauses approved by the European Commission.

10. User Rights In accordance with applicable law, you have the following rights:

• Access to data: Reviewing the data we store about you.
• Data correction: Correcting inaccurate or incomplete data.
• Data deletion: Deleting data when there is no longer a legal basis for processing.
• Processing restriction: Limiting processing under certain conditions.
• Data portability: Transferring data to another controller.
• Objection to processing: Objecting to processing based on legitimate interest.

To exercise your rights, contact us at info@ana-vincenzo.si. You also have the right to file a complaint with the Information Commissioner.

11. Right to File a Complaint with the Supervisory Authority You can file a complaint with the Information Commissioner:

• Address: Dunajska 22, 1000 Ljubljana
• Email: gp.ip@ip-rs.si
• Phone: 012309730
• Website: www.ip-rs.si

12. Data Security To protect data, we use:

• Encryption: Encrypting data during transfer and storage.
• User access controls: Limiting data access.
• Regular security updates: Keeping security protocols up to date.

This privacy statement takes effect on January 26, 2025, and is regularly updated.